So here are my 5 Ways To Write Better Emails As An Architect.
Email has become the bane of modern existence. You spend hours designing 3D models and presenting them to your client, you’ll then spend hours creating 2D drawings based on those models, you’ll then spend hours creating the schedules and budgets for your projects, and all of that is before you get to the email stage.
I don’t know about you, but I’m rarely satisfied with the emails I send out. I’m not completely sure what the problem is, but I think it’s because I’m a relatively new architect. As most of you probably know already, getting the first years are the most difficult because you’ll be really busy getting a grasp of what the job is all about.
So, I’m sure if I was an experienced architect or the boss of my firm, I’d be sending out emails that are a hell of a lot better than the ones I send now.
For now though, I’ll have to settle for having a few tips and hopefully if you’re a newer architect you can heed my advice.
1. Get to the point!
When writing any email, there’s one question that you should always ask yourself: Is my email (or any part of my email) actually useful?
This is perhaps the most important email writing tip for architects. If you can’t boil down your point into one, clear sentence, then it’s probably not useful enough to read.
Think about what happens if your reader has to read paragraph after paragraph to figure out what you’re actually trying to say.
The first thing they’ll do is get bored and stop reading. The second thing they’ll do is not follow up with you on your request.
Write emails that have a clear purpose.
Tell someone what you’d like to say and then stop. Do not ramble on with parenthetical statements and afterthoughts. That’s what voice-to-mouth is for.
2. Keep it short
As an architect, you’re expected to be good at multitasking. After all, that’s what architecture is about: creating a new place and, in the process, making function